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Full time Administrative Intern (local hire)
NATURE OF WORK:
The Full Time Administrative Intern will perform a supportive role in covering administrative needs of the office.
Report directly to: Admin/Finance Coordinator, Vietnam
LIKE our fanpage to learn more about what HKI Vietnam is doing. https://www.facebook.com/HKIVN/?ref=bookmarks
MAJOR TASKS AND ACTIVITIES:
1. Administration tasks
- Meet and greet guests to the office and answer telephone calls;
- Make logistic arrangements for lodging, transportation, workshops/conferences, and for other project and operational activities of the office;
- Ensure efficient filing, tracking and storing system of incoming and outgoing documents;
- Purchase and maintain office equipment and supplies with appropriate services and venders. Research and identify competitive suppliers for project related equipment and supplies;
- Record and maintain equipment and asset of the office in the soft file and hard files.
2. Finance tasks:
- Manage petty cash
- Prepare payments for procurements of the office
3. Human resource
- Support in contact with candidates for interview
- Support with filing personnel profiles
4. Other support tasks
- Update and maintain HKI Vietnam Facebook at https://www.facebook.com/HKIVN/?ref=bookmarks
- Translate office and project related documents (English and Vietnamese);
- Assist in interpretation for foreign visitor (when required)
- Manage and maintain the fanpage of HKIVN and monthly report to the Admin/Finance Coordinator.
- Assist eye health and nutrition program activities as needed.
DURATION:
- 6 months, as soon as possible (preferred starting 10st of June, 2016)
SKILLS/KNOWLEDGE REQUIRED:
- University graduate, Economic or Foreign Trade University preferable;
- Excellent command of Vietnamese and English (speaking and writing)and able to translate documents (English-Vietnamese and vice versa);
- Good literacy with major computer applications;
- Good communication skills.
- Working experience with international organizations or NGO(s) preferable.
BENEFITS
- Monthly stipend VND 2,000,000
- Working in INGO environment(net)
Interested candidates may apply by sending a CV and Letter of Interest by 03 June 2016 to Ms. Tran Thi Lan Hue, Admin and Finance Coordinator at [email protected], and copy [email protected]. Only short-listed candidate will be contacted.