Community Program Manager

VACANCY

JOB TITLE:  Community Program Manager

POSITION SUMMARY:

Vacancies:                    01

Contract type:              Local, Fulltime (100% FTE)

Duration:                     1 year (extension to be based on performance and availability of funds)

Location:                     Ha Noi or Ho Chi Minh

Travel requirements:     Frequent travel throughout cities; infrequent travel for knowledge sharing in Viet Nam

BACKGROUND:

IRD VN is a locally registered social enterprise with the mission of improving public health by alleviating the societal and individual burden caused by infectious diseases and non-communicable diseases. Our current work focuses primarily on improving TB and HIV care in Viet Nam. IRD VN works on the endTB and endTB-Q projects which have introduced and evaluated delamanid- and bedaquiline-based regimens for the treatment of MDR-TB in Viet Nam.  IRD VN has been implementing mobile chest X-ray screening campaigns in key populations, such as the elderly and isolated island communities. The social enterprise is the principal recipient of USAID’s Local Organization Network award, which aims to improve TB care in 5 provinces Ha Noi, Ho Chi Minh City, Hue, Long An, and Ba Ria-Vung Tau. IRD VN works in closer collaboration with the Viet Nam Administration for HIV/AIDS Control, the National TB Control Program, Provincial CDCs and TB Programs, and other in-country partners to implement projects funded by USAID, the University of San Francisco (UCSF) the Stop TB Partnership’s TB REACH initiative, the Centers for Disease Control and Prevention (US CDC), UNITAID and Otsuka.For additional information please refer to our website: www.ird.vn

In collaboration with the National TB Control Program (NTP),  IRD VN and FIT are helping to build a comprehensive Search-Treat-Prevent TB program across five cities in Viet Nam (Ha Noi, Ho Chi Minh City, Hue, Long An, and Ba Ria-Vung Tau) and several island and remote communities.  In the short term, we are aiming to 1) increase TB detection and treatment in key populations, such as household contacts, children, and people visiting private healthcare providers; 2) provide social support and adherence monitoring options to improve TB treatment outcomes; and 3) scale up TB infection screening and treatment services.  We hope these efforts will lead to declines in Viet Nam’s TB burden over the medium and long term.

To assist the organization as we quickly grow, we are searching for a highly qualified, experienced and motivated Community Programs Manager. We are searching for someone who is detail oriented and an excellent communicator. This person needs to plan ahead while maintaining strong relationships with donors and government staf.

JOB RESPONSIBILITIES:

This Community Program Manager will be responsible for overseeing the planning, logistics and reporting for one or more projects related to TB to ensure they are completed in a timely fashion, within budget and according to donor requirements. The Program Manager will plan and designate project resources, prepare budgets, monitor progress, complete monthly and quarterly reporting on the project and keep stakeholders informed the entire way. In addition, the Community Program Manager will support the program and finance directors in the supervision of the overall performance of the IRD VN grant portfolio.

Project Management

• In collaboration with the program team determine and define project scope and objectives of the grant(s) related to TB;
• With input from the directors and other program managers, develop plan for resource needs to reach objectives and manage resources in an effective and efficient manner;
• Oversee the development of guidelines and Standard Operating Procedures as required for program activities;
• Communicate with directors and program teams to determine procurement needs and assist with procurement of supplies for the project;
• Work with the program and accounting team to prepare budget based on scope of work and resource requirements and track project costs in order to meet budget;
• Develop and manage a detailed project schedule and work plan;
• Ensure timely and accurate data collection, entry and analysis;
• Participate in project progress monitoring, identification of areas for improvement and propose adjustments as needed;
• Perform field visits for quality control of adherence to project guidelines and SOPs;
• Complete monthly narrative reporting requirements;

Grants Management

• Assemble lists of deliverables for all IRD VN grants;
• Track monthly progress to deliverables, operational targets and burn-rate for all grants;
• Conduct all environmental compliance monitoring for the organization;
• Conduct monitoring field visits;
• Work with other program managers and the F&A director to create projections for monthly cash requirements by project;
• Provide regular status update to supervisors and ensure effective, timely responses to key external stakeholder inquiries;
• Attend periodic meetings to report project progress;
• Facilitate and accompany, if possible, project site visits by external parties;

QUALIFICATIONS:

• Bachelor’s degree in a field related to business, process optimization or project management is required
• Master’s degree preferred
• Fluent in Vietnamese and English
• Minimum 5 years of relevant work experience required
• Minimum 2 years of direct project management experience required
• Experience in US Government grants and regulatory compliance strongly preferred
• Health-related work experience is preferred
• Self-motivated, independent working style
• Open and direct communicator and supporting collaborator
• Detail oriented and accountable for high-quality deliverables

APPLICATIONS SHOULD INCLUDE:

• A cover letter
• A detailed Curriculum Vitae
• At least two employment references (Name, Phone Number, Email Address)
• All applicants are requested to highlight their experience managing and motivating teams of people either in their CV, and cover letter.

SUBMIT AN APPLICATION:

• By e-mail to [email protected]
• Subject: ‘Application for Community Programs Manager in HN/HCM’
• No later than 29 February 2024

Compensation will be commensurate with experience. Full benefits will be included in the compensation package. All applications will be carefully considered, but only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this means your application was unsuccessful.

IRD VN are equal-opportunity employers.