[Ngo-admin] Announcement of vacancies - Office Manager

[Ha My]

Dear Sir/Madam,

Could you please post the message below onto the job opportunities list on my behalf?

Thank you very much.

Best regards,

 

JOB DESCRIPTION

Position:         Office Manager

Supervisor:     Program Coordinator

Schedule:        Full-time

Starting Date: 1st March 2011

Interviewing Dates: week beginning December 14th 2010

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LORETO VIETNAM-AUSTRALIA PROGRAM (LVAP) PROFILE: an INGO (Australian) which has been operating in Vietnam for 13 years. LVAP works with the drive to “lift learners into the future” and to foresee that every child in our community has equal opportunities for a well supported learning environment. Our vision will bring about the best possible conditions of education for vision-impaired, intellectually challenged. We also undertake to uplift underprivileged children in remote, rural areas. Our project methods construct purposeful school environments and support learning efficiency within a diversity of educational activities with the purposeful aim of strengthening local communities towards a maintained sustainability.

 

POSITION DESCRIPTION: LVAP is seeking a highly competent candidate for the position of Office Manager. The person’s primary responsibility is to provide active support service to LVAP staff and partners in office administration and also in ‘field work’. S/he is responsible for administrative office management and day to day logistics.

*	a competitive remuneration package and medical package will be offered to the successful candidate
*	the position will initially fall within a three months probationary period after which a Contract for 12 months employment will be made with the possibility of ongoing tenure.

KEY COMPETENCIES

Job Specific Competencies:

*	Vietnamese national
*	good communication skills (both written and oral) in English: preferred (but not mandatory) IELTS (or equivalent) score – 6.5 required
*	 be highly organized, be comfortable with responsibility, have sound judgment, excellent organizational and analytical skills, initiate work plans and deliver effectively to deadlines
*	excellent relationship and communicational  skills
*	competent in Word, Excel, PowerPoint and Microsoft Outlook
*	personal commitment to LVAP principles, vision and mission
*	basic knowledge of community development and social work issues

Behavioral Competencies:

*	self starter and a finisher

*	ability to work independently  as well as part of a Team
*	 ability to work with a number of tasks simultaneously (or multi task)
*	ability to work under pressure and learn new ways of doing things
*	pro-active and results orientated
*	professional attitude towards work
*	confidentiality: employees must sign a Confidentiality Agreement and may not share organizational materials without the express written permission from the Program Coordinator
*	determined to achieve and make a difference

 

Specific Duties:

*	serve as administrative liaison and provide support for daily maintenance of office facilities 

 

*	be responsible for daily communications including maintenance of calendar and appointments for the Program Coordinator

 

*	support with other tasks as needed, such as day-to-day office management, answering phones, event logistics etc

 

*	filing all office documentation and third party contracts, agreements, records management etc.

 

*	establish updates and maintain manual /automated filing systems for confidential and administrative files in order to track all information

 

*	be responsible for updating Petty Cash Log 

 

*	translate (confidential) documents as well as interpret for the Program Coordinator at meetings and on other work-related occasions

 

*	attend meetings with LVAP staff and project partners, government agencies and sponsor agencies

 

*	build and develop ongoing relationships with formal and informal partners, community groups and Vietnam government agencies as well  as liaise and communicate with local partners who are directly involved in LVAP’s current projects

 

*	network with other International Non-Government Organizations (INGO’s) and Vietnamese Departments

 

*	make field trips to attend resource distributions, celebrations, site visits, openings and reconnaissance

 

*	assist with the organization of events (Bike Day, Scholarship Day, School Supplies Day), presentations and ceremonies at projects/project visits

 

*	facilitate in organizing periodic workshops for LVAP projects

 

*	be responsible for requesting wish-lists at the end of each school year

 

*	assist with English Teaching Program at Nguyen Dinh Chieu School for the Blind and assembling groups of volunteers to make Braille English Story Books/Cards; research for more English teaching/learning software to use for English classes

 

*	assist with ancillary classes (e.g. art, library) at Binh  Minh Special School

 

*	be responsible for the distribution of ‘goods in kind’ to LVAP’s projects

 

*	participate in any other activities which may be required to fulfill LVAP’s objectives.

 

 

HOW TO APPLY

 

The application comprises a one-page cover letter (in English) explaining your interest and suitability for this position and your CV.

Trish Franklin: trish at loretovietnam.org and 

Pham Doan Ha My: hamy at loretovietnam.org

 

The application should be submitted no later than 5 p.m. Friday 26th November.

 

 

Phạm Doãn Hà My

Office Manager 

Loreto Vietnam - Australia Program

www.loretovietnam.org 

 

  

 

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