Administrative Assistant

Coffey International Development is a global development consultancy focused on making a difference by improving the lives of world communities. We are managing the AusAID-funded Australian Scholarships for Development in Vietnam (ASDiV) program which is an initiative to provide Vietnam with additional higher learning and leadership capability to be used by graduates to make contributions to priority development areas.  We are seeking applications for the casual position of Administrative Assistant (Screening).

Casual Position        ADMINISTRATIVE ASSISTANT (SCREENING)

Timeframe            1 November to 31 December 2009

Responsibilities       
The Administrative Assistant (Screening) works closely with the Promotion and Screening Officer to provide support through the major phases of the application and screening cycle of the Australian Development Scholarships (ADS) program. Under the supervision of the Promotion and Screening Officer, the position is primarily responsible for answering public enquiries regarding the ADS application process, and for providing effective administrative support for selection activities, such as database management, report preparation and preparation of correspondence.

Duties
- Efficient and effective handling of all scholarship enquiries via phone and email;
- Effective registration of receipt of all scholarship applications;
- Effective and accurate data entry of applications;
- Undertake verification of documents submitted with applications where it is deemed appropriate;
- Assist the Promotion and Screening Officer in preparation of accurate and well presented Screening Reports for submission to the Joint Selection Committee (JSC) providing advice on selection processes and the outcomes of the Managing Contractor’s screening process;
- Efficient and effective database management;
- Assist the Promotion and Screening Officer in maintenance of all Quality Service Manual (QSM) documents related to the area of responsibility;
- Prepare ad hoc reports as required.

Qualifications
- Tertiary level qualifications
- Office administration experience
- Familiarity with databases
- Well developed interpersonal and liaison skills
- High level English Language competence

Applications addressing the above qualifications including CV and relevant scanned supporting documents should be sent to Coffey International Development [email protected] by Wednesday 28 October 2009.